Store configuration basics

Store Config is one page with a section list and a keyword search over every setting. This guide walks the first-day basics — company info, currency, formats, numbering — explains sales test mode, and then documents every Store Config section, option by option, with defaults.

Almost everything that shapes how PHP Point Of Sale behaves store-wide lives on one page: Store Config, at the bottom of the left menu. The page shows a list of sections down the left side — click one to jump to its settings — and a keyword search at the top that filters every setting on the page. Change what you need, click Save, and the change applies store-wide immediately.

Access to the page is gated by the Store Config module permission — see permissions and templates. Most stores change a handful of settings and leave the rest at their defaults; this guide covers the basics first, then documents every section and every option so you can look anything up.

The Store Config screen with its sectioned settings

Find any setting with search

At the top of Store Config is a keyword search over settings. Type what you are after — "logo", "currency", "receipt", "loyalty" — and the page narrows to matching settings and highlights the section they live in. It beats scrolling every time, and it is the fastest answer to "where is the setting for…?"

First-day basics

Company information and logo

Open Store Config → Company Information.
Enter your Company Name (required — it prints on receipts and shows in the browser title bar), your Website, and your Tax ID if you have one (it prints on receipts; each location can override it with its own).
Click Choose File under Company Logo and upload a PNG, JPG, GIF, or WebP image. It is resized to fit and prints at the top of receipts, and also appears on your sign-in screen. Check Delete Logo and save to remove it.
Click Save.

This section also shows a read-only summary of your subscription: Plan name, Subscription status, and Billing — see billing and subscription. The address and phone number on receipts come from the location record, not from here — see locations and registers.

Currency, formats, and regional settings

A few settings under Currency and Application Settings make the app read like it belongs in your country:

Currency Symbol (default $) and the optional Currency Code label (e.g. USD).
Currency Symbol Location — Before Number (default) or After Number.
Number of decimals — Let system decide (Recommended), which shows at least 2 decimals and more when needed, or a strict 0–5.
Thousands Separator (default ,) and Decimal Point (default .) — so 1,234.56 or 1.234,56, your call.
Date Format — 12/30/2000 (default), 30-12-2000, or 2000-12-30.
Time Format — 1:00 PM (default) or 13:00.
Week Start Day — Monday or Sunday, so weekly views begin on your business week.
Store Opening Time / Store Closing Time — your hours, used by scheduling features.
Language — the store default (default English); each employee can pick their own, as covered in customizing the menu and modules.

Numbering and item lookup

Under ID Numbers you set the auto-increment starting values for item, item kit, sale, and receiving numbers (each defaults to 1). If you are moving from another system and want your numbers to continue where the old ones left off, set the starting values before you ring your first sale — the counters only move forward. A Sale ID Prefix (default POS) under Sales is added in front of every sale number on receipts and reports.

Item Lookup Order (under Application Settings) decides which item fields the sales screen matches first when you scan or type. The default order is: Item ID, UPC/EAN/ISBN, Product ID, additional item numbers, serial numbers, variation item numbers, then ecommerce product ID. If your item numbers and barcodes overlap and lookups keep grabbing the wrong product, reorder this list.

Test a sale safely with test mode

If you want to walk through the whole sales process — items, payments, receipts — without touching your records, put the register in test mode. While it is on, completed sales are not saved: they do not appear in reports, do not change inventory, and do not affect your cash count.

Open Sales in the left menu.
Above the customer information panel, click the ellipsis (...) button.
Select Enable test mode.
A red notice appears at the top of the register: "You are in test mode. Sales will NOT be saved". Ring sales normally — receipts print marked TEST MODE TRANSACTION.
To leave, click Disable test mode in the notice (or in the same ... menu).

Details worth knowing:

Test mode is per sign-in session, not store-wide — other registers keep selling for real.
Suspending sales is unavailable while in test mode.
Store Config → Application Settings has two related settings: Test mode turns test mode on for your session from Store Config, and Disable test mode removes the Enable test mode option from the ... menu entirely so employees cannot switch it on.

Every Store Config section, option by option

The rest of this article is the reference. Two conventions: unless a default is stated, checkboxes default to off (unchecked) and text fields to empty; and settings named after a location, item, or module interact with that feature's own guide, which each section links.

Taxes

Every option here is explained in depth in setting up taxes. In brief: TaxJar API Key (US Only) and Use TaxJar Location API to pull taxes connect address-based rates; Flat Discount also discounts tax taxes the discounted amount; Prices include Tax makes new items default to tax-included pricing; Charge tax on receivings taxes purchases; Use Tax Values at ALL locations clears every location's tax overrides when saved; four exchange/trade-in settings control tax on exchanges and trade-ins; Markup/Markdown Fee is used when calculating tax includes that fee in the taxable base; Tax Groups is the reusable rate-set editor; and Tax 1 Rate through Tax 5 Rate are the store-wide defaults (Tax 1 name defaults to "Sales Tax"; Tax 2 can be Cumulative; rates 3–5 sit behind Show More).

Currency

Covered above: Currency Symbol, Currency Code, Currency Symbol Location, Number of decimals, Thousands Separator, Decimal Point. Two more: Exchange Rates defines alternate currencies accepted at payment time — see multiple currency and exchange rates — and Currency Denominations defines the bill and coin denominations your registers count with when closing a register.

Payment Types

Payment Types — the list of tender types offered at checkout. The built-ins are cash, check, gift card, debit, and credit card (plus EBT and EBT cash when enabled); add your own custom types here. See payment types, tips and split payments.
Default Payment Type — pre-selected at checkout; default Cash.
Default Payment Type for Receivings — the same for receivings.
Show Selling Price On Receiving Receipt — receiving receipts show selling prices.
Show Debit Card Payment Type When Doing Integrated Credit Card Processing — keeps a separate Debit button with integrated processing.
Enable EBT payments / Enable WIC — adds those tender types.
Prompt for CCV when swiping credit card — swiped cards do not process until the CCV is entered.
Label designer markup/markdown price — which markup/markdown price the label designer prints.

Price Rules

One setting: Disable Price Rules dialog — turns off the prompt that offers to automatically add qualifying discounted items to the sale when the customer is eligible for a deal. See price rules and promotions.

Orders And Deliveries

Do NOT tax service items for deliveries — service items on deliveries, including the delivery fee, are not taxed.
Delivery Color Based On — what drives the color coding on the deliveries board.
Shipping Providers — define carriers and their rates; they appear as shipping method options when adding delivery information to a sale.
Shipping Zones — optional geographic zones, for zone-based tax or shipping charges.
Default Employee for Deliveries — pre-assigned delivery person.

See deliveries and shipping.

Returns

Return Reasons — the list of reasons offered when processing a return.
Require customer for return — a customer must be attached before a return can complete.
Require Receipt for Return — returns must start from a receipt lookup.
Require Verified Returns (returns must be picked from a receipt) — returned lines must be selected from the original receipt's lines.
Prompt for Sale ID on return — asks for the sale ID when a return starts.

See returns, exchanges and trade-ins.

Sales

The longest section — grouped here by what the settings affect.

Identity and lookup

Sale ID Prefix — text in front of sale numbers (default POS).
Item ID to Show on Sales Interface — which ID displays on the register: UPC/EAN/ISBN (default), Product ID, or Item Id.
Validate Location of Customer when Adding to Sale — warns when the customer belongs to another location.

Register interface behavior

Hide Supplier on Sales Interface / Hide Supplier on Receivings Interface — hides the supplier panel.
Disable Supplier Selection On Sales Interface — prevents choosing a supplier on a sale.
Allow Reorder on sale screen / Allow Reorder on receiving screen — drag cart lines into a different order.
Always put last added item on top of cart — newest line first.
Choose Quantity After Adding Item in Sales / …in Receivings — after each scan, a quantity prompt opens.
Auto Focus On Item Field When using Sales/Receivings Interfaces — after every action the cursor returns to the item field.
Collapse Sales interface by default / Collapse Receiving interface by default — start with panels collapsed.
Capture Internal Notes During Sale — adds an internal-notes box to each sale.
Number of Decimals Displayed on Sales Interface — display precision at the register.
Do Not Allow Edit Of Overall Subtotal — locks the subtotal against manual edits.
Prompt Amount For Cash Sale — asks for the cash tendered so change is calculated.
Remind employee to open customer facing display — shows a warning until the customer facing display is opened.
Disable sale notifications — suppresses warning/error/success toasts during a sale.
Confirm error messages using modal dialogs — errors become blocking dialogs that must be acknowledged.

Discounts, cloning, and price control

Disable Discounts Percentage Per Line Item — no per-line percent discounts.
Disable Entire Fixed Discounts On Sales Interface / Disable Entire Discounts By Percentage on Sales Interface — removes whole-sale fixed or percent discounts. See discounts and price overrides.
Disable Sale Cloning / Disable Receiving Cloning — removes the clone option on transactions.
Do NOT allow items to be sold below cost price — hard-blocks below-cost lines (the default behavior is just a warning).
Do not allow out of stock items to be sold — hard-blocks zero-stock items at the register.
Do not allow items to be out of stock when transferring — the same rule for transfers.
Do NOT allow variation items to be sold without selecting variation — forces a variation choice. See variations, attributes and units.
Edit item price if 0 after adding to sale — zero-priced items open with the price editable.
Do NOT Allow Sales With Zero Value / Do not allow line items with zero value — blocks zero-value sales or lines.
Do NOT group items that are the same — each scan of the same item gets its own line instead of incrementing the quantity.

Tips, signatures, and QR codes

Enable Tips — adds tip capture; Tip preset amount of 0% adds a no-tip preset. See payment types, tips and split payments.
Capture signature for all sales — every sale requires a signature.
Show QR code on sale receipt, QR Code Format (Link To Receipt, Sale Summary Info, or Saudi Arabia Digital Receipt), and Disable verification for QR codes — covered in customizing receipts.

Customers on sales

Number of recent sales by customer to show (default 10) — how much history appears when you click a customer attached to a sale; Hide Recent Sales for Customer hides it entirely.
Enable Customer Quick Add / Enable Supplier Quick Add — create a minimal record without leaving the register.
Disable Customer Intake Form — turns off the intake form. See marketing, messaging and intake.
Require customer for sale — sales cannot complete without a customer.

Completing sales

Disable confirmation for complete sale / Disable Confirmation for Complete Receiving — skips the confirm dialog.
Disable sale quick complete — makes completion a two-step process: add payment first, then complete.
Change Sale Date For New Sale — lets the date be set on a new sale.
Inventory Date is Always Sale Date / Inventory Date for Receivings Is Always Receiving Date — inventory movements post on the transaction date rather than today.
Allow Customers to Pay Suspended Sales Online — customers can pay suspended sales through an online link.
Create Work Order for Customer / Create Work Order is Checked By Default For Sale — work-order creation from the register. See work orders.

Cost prices and receivings

Calculate Average Cost Price from Receivings and Averaging Method (Moving Average default, Historical Average, or Don't average, use current received price) — cost-price averaging, explained in receiving stock.
Always Use Global Average Cost Price For A Sale Item's Cost Price — the label itself warns: do not check unless you know what it means.
Update Base Cost From Unit Quantity Variations / Update Base Selling Price From Unit Price — unit-quantity variations feed the base prices.
Update Cost Price On Transfer — transfers refresh cost price.
Require Supplier for Receiving — receivings must name a supplier.
Track Shipping Cost For Receivings — adds a shipping-cost field to receivings.
Hide suspended Receivings in reports — suspended receivings stay out of all reports.
Change To Receive Mode When unsuspending Purchase Order (under Application Settings) — unsuspended purchase orders open in receive mode.

Register and cash tracking

Track Cash In Register — enables register cash tracking, with: Amount of Cash to be Left in Drawer at Closing, Alert when cash is above / below, Condense Register Log Details, and Track Checks / Giftcards / Debit Cards / Credit Cards In Register for counting other tenders.
Do not show expected closing amount when closing register — the employee counts blind.

All covered in registers and cash management.

Gift cards

Disable Giftcard Detection — stops auto-detecting gift card swipes.
Enable Gift Card Security — extra verification on gift cards.
Hide available gift cards in sales register / Show Gift cards even if zero balance — control the gift-card list at the register. See gift cards.

The item grid (the tile grid of items on the register)

Always Show Item Grid — the grid displays by default on sales and receivings.
Hide Images in Grid, Show Plus/Minus Buttons in Item Grid, Enable Quick Select In Item Grid For Variations.
Hide out of stock items in grid.
Default type for Grid — which tab opens first: Categories (default), Tags, Suppliers, Favorites, or Items and Kits; Default to Items and Kits tab forces that tab.
Show item grid when selecting customer.
Hide Categories / Tags / Suppliers / Favorites / Items and Kits on Sales Grid — remove individual grid tabs. The receivings grid has its own set under Receipt: Hide Categories on Receivings Grid, Hide Tags on Receivings Grid, Hide Suppliers on Receivings Grid, and Hide Favorites on Receivings Grid.
Number of items per page in grid (under Items; default 14).

Sales people and commissions

Select sales person during sale — a sales person can be chosen per sale, different from the signed-in employee.
Default sales person — None (requires a choice) or the logged-in employee (default).
Commission Default Rate (default 0) and Commission Percent calculation method — Selling Price (default) or Profit. See commissions.

Damaged goods and misc

Damaged Reasons — the reason list for damaged items.
Allow scan of customer into item field (under Application Settings) — scanning a customer card into the item field attaches the customer.

Suspended Sales/Layaways

Additional Suspended Sale Types — create custom suspended-sale types that act like estimates (no stock removed) and can be filtered by type — e.g. "Waiting for authorization", "Parts Ordered", "In Repair".
Require customer for suspended sale — no suspending without a customer.
Do NOT lock suspended sales to prevent duplicate access — by default a suspended sale opened by one register is locked to others; this removes the lock.
Only show suspended sales owned by employee by default — each employee sees their own first.
Do not recalculate cost price when unsuspending estimates — estimates keep their original cost prices.
Override Layaway Name / Override Estimate Name — rename those sale types everywhere in the app.
Hide layaways in reports — layaways stay out of reports until completed.
Change sale date when suspending sale / Change sale date when completing suspended sale — the sale date updates at those moments (default: the date never changes).
Show receipt after suspending sale — a receipt displays right after suspending.
Do NOT allow employee to Un-Suspend Sale Created By Someone Else — suspended sales can only be resumed by their creator.
Layaway Statement Message — text on layaway statements.

See suspended sales, layaways and estimates.

Receipt

Every option in this large section is documented in customizing receipts. The headline groups: receipt titles and label overrides; what each line item shows (IDs, images, descriptions, weight, kit components, original prices); customer/employee details; tax summaries and markers; printing behavior (auto-print, duplicates, text size, wide format, uppercase, sorting); emailed, SMS, and PDF receipts; the required Return Policy and Announcements/Specials footer text; second-language receipts; fulfillment sheet content; receiving receipts; and invoice payment notification emails (Send invoice payment email to store / to customer with To/CC/BCC addresses — see invoices and billing).

Profit Calculation

Calculate Gift Card Profit When — Do Nothing (default), Redeeming Gift Card, or Selling Gift Card: when gift-card revenue counts as profit.
Remove commission from profit in reports — commissions no longer count toward profit.
Remove points redemption from profit — loyalty redemptions are excluded from profit.

Barcodes

ID to show on barcode — Item Id (default), UPC/EAN/ISBN, or Product ID.
Display item name first for variations on barcodes.
Hide Barcode On Labels — labels print without the barcode itself.
Include tax on barcodes / Include tax on QR codes — printed prices include tax.
Hide Expire Date on Barcodes, Hide price on barcodes, Hide Name on Barcodes, Hide price on QR codes, Hide Name on QR codes.
Show dual pricing on barcode labels with List price label and Cash price label — two prices per label, and Override markup/markdown percentage adjusts the second price.
Disable Receiving Number On Barcode.
Show company name on barcode — on by default.
Use RTL barcode library — right-to-left language support on labels.
Enable Scale, Scale Barcode Format (UPC formats; default UPC-12 with 4 price digits), Scale Price Divide By (1–10000, default 100), and Tare Codes — for weight-embedded barcodes from a scale. See scales, scanners and customer displays and barcodes and labels.

Customer Loyalty

Enable Customer Loyalty system — the master switch; Disable Loyalty By Default makes new customers opt-out.
Loyalty Program Option — Simple (default) or Advanced.
Simple options: Number of sales for discount, Discount percent earned when reaching sales, Maximum allowed sales per day for simple loyalty, Hide sales to discount on receipt.
Advanced options: Spend amount to point ratio, Point Value, Minimum number of points to redeem, Loyalty points earned not including tax, Prompt to use points when available, Hide Points On Receipt, Disable Gift Cards Sold From Earning Loyalty, Enable points for gift card payments.

See loyalty programs.

Price Tiers

Price tiers — the tier editor: named price levels assigned to customers, with per-tier pricing rules (including cost plus a fixed amount).
Auto Tier Ranges and Calculate Tier Ranges For Customers — move customers between tiers automatically based on their sales.
Override Tier Name on Receipt / Hide Tier On Receipt.
Default Tier Percent Type for excel import — Percent Off (default) or Cost Plus Percent; Default Tier Fixed Amount for Excel Import — fixed amount (default) or cost plus fixed.
Round tier Prices to 2 decimals.
Default Tier — the tier applied when a customer has none.
Excluded From Markup/Markdown — which customers (no customer, customers without a tier, or specific tiers) skip the markup/markdown fee.

See price tiers and customer pricing.

ID Numbers

Four settings — Item ID Auto Increment Starting Value, Item Kit ID Auto Increment Starting Value, Sale ID Auto Increment Starting Value, and Receiving ID Auto Increment Starting Value — each defaulting to 1 and only moving forward, as covered in the first-day basics above.

Items

Number Of Items Per Page (required; default 20) — page size on the items list; Number of items for search suggestions (default 20); Number of items per page in grid (required; default 14).
Default Reorder Level When Creating Items — pre-filled reorder level on new items.
Default days to expire when creating items — pre-filled expiry window.
Use Tier For Price Check — price checks show tier pricing.
Default New Items as service items — new items start as service items (no quantity tracked).
Allow zero price location price overrides — a location price of 0 is treated as a real override.
Highlight low inventory items in items module — low-stock rows are highlighted.
Limit Manual Price Adjustments And Discounts with Max Discount — caps how far prices and discounts can be pushed per item.
Enable Mark Up Calculator / Enable Margin Calculator — adds markup/margin percentage fields to item pricing.
Verify age for products with Default age to verify, Age verification strict date format check, and Require Drivers license scan for age verification — age-restricted selling. See serialized items and special item types.
Hide Supplier In Item Search Result / Hide Supplier From Item Popup.
Easy Item Clone Button — one-click item duplication.
Use HTML Editor (CK Editor) — rich-text item descriptions.

Employee

Allow employees to use 2FA (Two-factor Authentication) — see secure sign-in, 2FA and SSO.
Enable Time Clock — the clock-in/out bar; Enable time clock paid time off adds PTO. See the time clock and time off.
Log out automatically when clocking out.
Enable fast user switching (password not required) — switching users skips the password; Enable PIN lets a PIN stand in for it.
Require employee login before each sale — re-authentication before every sale, so nothing is rung anonymously.
Reset location when switching employee — the location snaps back to the first location on a user switch (default: the previous employee's location is kept).

Store Accounts

Customers Store Accounts — enables customer store accounts (a line of credit); Suppliers Store Accounts the same for suppliers.
Default Credit Limit and Disable store account when over credit limit — over-limit customers cannot charge.
Do not allow charge to store account greater than amount due; Customers with negative store account balances must keep balance at or below 0.
Create Invoices for customer store account charges / …for supplier store account charges, with Automatically E-Mail Invoice and Subject Line Override for Store Account Charge.
Store Account Statement Message — text on statements; PayPal.me Username lets customers pay a statement online.
Hide Store Account Payments In Reports, Hide Store Account Charges In Reports, Hide store account payments from report totals — keep account activity out of sales reporting.
Do Not Allow Store Payment more than their Balance; Require Payment to be against a Store Account Charge; Do not prompt to use balance when negative.

See store accounts and credit.

Turn whole modules off for everyone, and relabel the rest — both documented in customizing the menu and modules, along with Hover to Expand Sub-Modules.

Application Settings

Language and formats — Language, Date Format, Time Format, Week Start Day, Store Opening/Closing Time: covered in the first-day basics.

Sessions and security

Session expiration — On Browser Close (default) or a fixed duration from 10 minutes to 168 hours; shorter is safer, longer is friendlier on a busy counter.
Require https for program — every visit is redirected to the encrypted site.
Do NOT delete saved card after failure — keeps a customer's saved card on file after a failed charge.

Offline — Enable Offline Mode, Auto Sync Offline Sales When Back Online, Offline Mode Sync Cycle Time (Hour), and Reset Offline Data: see selling offline.

Location scoping

Only allow employees to set customers in their location and Default new customer to current location — customer records stick to locations.
Only allow employees to see employee with location — the employee list is filtered by location.

Interface

Dark Mode (store-wide), Always Minimize Left Side Bar Menu (on by default), Show Language Switcher, Show Clock in Header, Enable sounds for status messages, Hide Latest Updates in Header, Hide AI Support Chat Bot, Hide Expiring Items On Dashboard, Do NOT format Phone Number, Enable Name Prefix (adds a title/prefix field to people), Advanced sales interface / Advanced receiving interface.
PayVantage — adds a PayVantage entry near the top of the left menu that opens the PayVantage dealer portal inside the app.

Test mode — Test mode and Disable test mode: see the test-mode section above.

Search

Speed up search queries? — worthwhile past roughly 10,000 items.
Enhanced Search Method — the newer search engine.
Allow Partial Match For Customer Search, Do NOT show images in search suggestions, Include child categories when searching or reporting (on by default), Show Full Category Path When Searching.

Imports, exports, and reports

Spreadsheet Format — XLSX (default) or CSV; beware that spreadsheet editors strip leading zeros from CSV.
Mailing Labels Format — PDF (default) or Excel.
Overwrite existing items on excel import — matching records (by account number or UPC/product ID) are updated instead of duplicated. See importing your data.
Do NOT preserve sale ID when importing sales.
Report Sort Order — Oldest first (default) or Newest first.
Legacy Detailed Report Excel Export — the older export layout.
hide item description in reports.

Quick add/edit — Enable quick edit on manage pages (Enter submits an edit), plus Enable Quick Customer / Supplier / Item / Expense Add/Update popups.

Serial numbers — Do NOT delete serial number when selling, Do NOT add serial back to item when doing a return, Always use received cost price for serial number cost: see serialized items and special item types.

Messaging — Send SMS Via Whatsapp with Mobile Tel Username / Password / Alias, and Disable Appointment Emails: see email, SMS and notifications and appointments.

Other — Item Lookup Order and Allow scan of customer into item field (described above), Enable customer driver's license scanning, Always Enable Location Selling Price Update During Receiving, Change To Receive Mode When unsuspending Purchase Order.

AI (Artificial Intelligence)

LLM Frontier Model — which AI model powers Genie.
DO NOT save chat history — Genie conversations are not stored.

See Genie AI insights.

Audit Trail

Enable Audit Trail — records who changed what across the app.
Audit Retention (days) — how long entries are kept.

The log itself is read from Reports with the audit-trail report permission.

Email Settings

Receipts, statements, and alerts send through the platform's built-in mail service out of the box — you only fill this section in if you want mail sent through your own mail server instead:

Select A Provider — presets for Gmail, Office 365, and Windows Live Hotmail, or Other for anything else.
Email Address and Email Password — the sending account's credentials.
SMTP Encryption (SSL or TLS), Mail Sending Protocol (SMTP, Mail, SendMail), SMTP Server Address, SMTP Port (default 25), SMTP Timeout (default 5 seconds).
Character set, Newline character, and CRLF — encoding details; leave at defaults unless your provider says otherwise.

See email, SMS and notifications.

Single Sign On (SSO)

SSO Protocol — SAML or OIDC — followed by that protocol's fields (service URLs, certificate, entity ID, and attribute field names for SAML; host, client ID, secret, certificate URL, scopes, and field mappings for OIDC), plus Only Allow SSO Logins to turn off password sign-in entirely. Full setup in secure sign-in, 2FA and SSO.

Quickbooks Settings

Quickbooks Sync Operations (what syncs), Export Start Date, Quickbooks sync logs, Quickbooks sync progress, and Last Sync Date. Setup and mapping live in QuickBooks and accounting.

Ecommerce Platform

Select Platform — None, WooCommerce, or Shopify. Choosing one reveals that platform's own section.
Realtime Syncing — changes push as they happen rather than only on the sync cycle.
SKU field to sync with — UPC/EAN/ISBN (default), Product ID, or Item Id.
Only sync inventory quantities with WooCommerce, Do NOT upload images to E-Commerce, Only Sync Completed E-Commerce Orders, Import E-Commerce Orders Suspended, New Items are E-Commerce By Default (on by default), Use Main Image As Default Image In E-Commerce, Overall price sets price for variants if not set (for shopify).
Store Location / Sync Inventory From Location — which location's stock the web store uses.
Online Price Tier — web prices come from a price tier.
Ecommerce Sync Operations — tick which import/export operations run on each sync.
E-Commerce Syncing Logs, Sync Progress, Last Sync Date — monitoring.
Reset E-Commerce — removes the linkages between the web store and PHP Point Of Sale; use it when a sync is stuck and needs a fresh start.

See how ecommerce sync works.

Shopify Settings and Woocommerce Settings

Shopify: Shopify Public Key and Shopify Private Key — see connecting Shopify. WooCommerce: WooCommerce Version (3.0.0 or newer, or 2.6.0–2.6.14), Woocommerce API Url (usually your store website address), Woocommerce API Key and Woocommerce API Secret (from your WooCommerce admin), Import ALL past orders for WooCommerce, Enable HTML for descriptions, and Do NOT treat service items as virtual products in woo commerce — see connecting WooCommerce.

API Settings and Web Hooks

API Keys creates and revokes keys for the REST API. Web Hooks holds ten URL fields — a New and an Edit web hook URL for customers, sales, receivings, items, and work orders — each called when that record is created or changed. See the REST API and webhooks.

Work Order

Notes Internal By Default — new work-order notes start internal.
Work Order Terms and Conditions — printed on work-order sheets.
Show Prices on Work Order Sheet, Show Payments on Work Order Sheet, Show Item Description on Work Order Sheet, Show Condensed Receipt For Work Orders.
Repair Item Taxable — repair items charge tax.
Work Order Device Locations — the list of physical spots a customer's device can be shelved in.
Default Work Order Technician is Logged In — the signed-in employee is pre-assigned.
Hide Repair Items In Sales Interface, Hide Repair Items On Receipt, Hide parts and labor items on receipt, Hide Create PO On sales screen.
Service tag content: Show Item Description Service Tag, Show Phone Number Service Tag, Show Custom Fields on Service Tag, Show Custom Fields Label On Service Tag, Show Estimated Repair Date on Service Tag.
Change Work Order Status from Sales and Change Work Order Status on Sales Complete — status moves driven from the register.
All Warranty Repairs Are Free — warranty repairs ring at zero.
Take inventory out of system when creating/updating work order — parts leave stock as soon as they are put on the work order.

See work orders.

PrintNode

Shown when PrintNode is enabled for your plan: Enable Test Print, Enable API Cache, and Cache Timeout (1–60 minutes). See receipt printers, cash drawers and PrintNode.

Lookup API Integration

Parts-catalog lookups for repair businesses: Enable Injured Gadgets Integration (with its Injured Gadgets API Bearer Token), Enable Wholesale Gadget Parts Integration (with its WGP Integration Partner Key), and Enable Parts4Cells.com Integration (with its Parts4cells.com API Bearer Token). With one enabled, register searches that find nothing locally can pull the part from that supplier's catalog, and the Items module gains bulk sync options — see parts catalog lookups.

Common questions

Where do I find a setting when I don't know which section it's in? Use the search box at the top of Store Config — it filters every setting on the page by keyword.

Who can change Store Config? Any employee whose permission template grants the Store Config module. Everyone else does not see it in the left menu. See permissions and templates.

How do I test the checkout without messing up my numbers? Enable test mode from the ... menu on the Sales screen. Sales rung in test mode are not saved anywhere — no reports, no inventory changes, no cash count. See the test-mode section above.

How do I make my sale numbers continue from my old system? Before your first sale, set Sale ID Auto Increment Starting Value under ID Numbers to the next number you want. The counter only moves forward, so do it early.

Where do I change the store address that prints on receipts? On the location record under Locations, not in Store Config. Store Config's Company Information carries the company name, logo, website, and Tax ID.

Why do scanned barcodes pull up the wrong item? Your item numbers and barcodes probably overlap. Reorder Item Lookup Order in Application Settings so the field you scan is matched first.

How long do employees stay signed in? Session expiration in Application Settings controls it: On Browser Close (default) or a fixed time from 10 minutes to 168 hours.

Do settings apply per location or store-wide? Store Config is store-wide. Location-specific values — address, phone, taxes, some pricing — live on the location record; where both exist, the location's value wins for that location. See locations and registers.

I changed a setting and nothing happened — why? Make sure you clicked Save at the bottom of the page, then reload the screen you expected to change. Settings apply to new activity — completed sales keep the values they were rung with.

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