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Item Pricing

Chris Muench
Chris Muench
  • Updated


Item pricing with POS can be as nuanced or as simple as you want. When creating or editing an item, you will see various options for setting item prices. Pricing can also be affected by item location and Pricing Rules.

Item Pricing

The following fields are visible when creating or editing an item:

Cost Price (Without Tax)
This is the dollar amount that the item costs you as a business to purchase. This is one of the required fields for every item and is useful when running reports.

For example, if you purchase Tennis Balls to sell at your store from a distributor for 4 dollars, then your Cost Price without tax is 4 dollars.

Selling Price
This is the price that you will sell the item to a customer unless another special pricing is applied to it. If there is a special price on an item, then the special price will override the selling price, so be careful when setting further pricing.

Price Tiers
If you created custom price tiers, they’ll appear in this area. See the article on price tiers here for more information.

Promo Price
A promo price is a limited-time price that you are using to increase sales for an item that normally has a start and end date. During the period of time specified, the promo price will overwrite other prices for an item and display as the cost. If you do not want to set a start and end time, then the promo price will apply until you manually change it on an item.

Promo Start Date
The date that the promotional price will take effect.

Promo end Date
This is the date that the promotional price will end.

Disable From Price Rules
Check this box to prevent price rules from affecting this item. 

Allow Price Override Regardless of Permissions
This will allow an employee to override the item price at sales regardless of what level of permissions they were given when their account was created.

Prices Include Tax
If you have already included tax in the prices you entered for the item, then check this box to avoid tax being calculated for it at check out.

Only Allow Items To Be Sold In Whole Numbers
While an item will default be sold in a unit of 1 when making a sale, there is the option to change the quantity sold as smaller sections such as a half (.5).

You may not want this option available if you are a pizzeria and customers can buy half a pie.

If you only have items that can be sold as whole units, such as cell phones, it is recommended you check this box to prevent any mistakes at checkout.

Change Cost Price During Sale
Checking this will allow you to adjust the cost of an item when making a sale. This will not permanently change the cost of the item for future sales and will only apply for reporting purposes to the sale being made at that moment.

Override Default Commission
If you have special commission rates that apply to this item, you can click the checkbox to see the customized options.

For more information on commissions, see the article on Commissions.

Override Default Tax
If you have items with unique tax rules, you can override the defaults by clicking the checkbox. This will open up tax options and customizations for you to work with.

For more information on taxes see Taxes.

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