Introduction

As an admin-level employee, there are several things you can do with the built-in time clock: check the logged times of employees and review employee time-off requests.

The time clock feature can be found in the left feature menu:

Note that if you do not see the time clock feature in the left menu that it may need to be enabled. See here for steps on how to enable the time clock feature.

In This Article:

• Viewing Employee Time Clocks for Admins
• Approving and Viewing Employee Time off Requests for Admins

Viewing Employee Time Clocks for Admins

To view the clock in times for your employees, navigate to the Reports main feature.

Scroll to the bottom of the reports list and click Time Clock.

A list of time clock reports will populate. There are two reports that deal with employee time clocks. For both reports, you need to enter report parameters:

Date Range
Select the range of time you want to see the time clock for.

Employee
By default all employee time clocks will show, if you only want to see the time clock for a specific employee, select their name in the dropdown.

Locations
If you have multiple locations you can select the specific ones you want to view information for.

Export to Excel
You can select to automatically download an excel of the report if you select Yes.

If you just need a quick overview of the hours employees have worked and their total pay for a selected period, then choose Summary Reports.

If you need to correct time cards or add missed punch-ins and outs, then choose Detailed Reports. Detailed reports will show you the specific clock in and out times in a given time as well as employee comments, the IP address used by employees, and give you the option to edit or delete incorrect clock-ins.

Edit or Delete - erroneous clock in and out entries

Add missed time clock punch in/out - for employees who forgot to clock in or out you can manually add the information on the Time clock info page.

Employee
Select the employee the punch-in information is for.

Clock In
Select the date and time the employee started working. See here for more information on the calendar and clock dropdown.

Clock Out
Select the date and time the employee stopped working. See here for more information on the calendar and clock dropdown.

Clock In Comment
Add any additional information.

Clock Out Comment
Add any additional information.

Hourly Pay Rate
Enter the hourly pay rate for the employee.

Click Save in the bottom right to save the new time clock record.

Approving and Viewing Employee Time off Requests for Admins

To view the time off requests for your employees, navigate to the Reports main feature.

Scroll to the bottom of the reports list and click Time Clock. In the new menu, select Time Off Reports.

On the Report Options page select which time-off requests you want to view by filling in the parameters:

Date Range
Select the range of time you want to see time off requests for. This is the time that the actual time off is to take place, not when the request was put in.

Employee
By default all employee time off requests will show, if you only want to see the requests for a specific employee, select their name in the dropdown.

Show Approved
By default, time-off requests that have already been approved will not display in the report. If you want to see already approved requests in your results, enable this option.

Export to Excel
You can select to automatically download an excel of the report if you select Yes.

When finished, select Submit to see your report. The Report Options page will open.

As an admin you have three options when working with employee time-off requests.

Edit
You can change or update an employee time-off request. An employee may have selected the wrong dates or an incorrect number of hours in their request, or the request should have been for unpaid time off.

Deny
If an employee's time off request is denied, the option can be selected here. Use caution when denying a request as this cannot be undone.

Approve
If an employee request is approved, the option can be selected here.